Executive Assistant to the Managing Director

Job location: New Delhi

Job Overview:

We are seeking a highly organized, professional, and proactive Executive Assistant to support the Managing Director (MD) in daily operations, strategic initiatives, and administrative tasks.

Key Responsibilities:

Administrative Support:

  • Provide high-level administrative support to the Managing Director, including managing calendars, scheduling meetings, and organizing travel arrangements.

  • Screen and prioritize incoming communications (emails, calls, etc.) and respond on behalf of the MD as needed.

  • Draft, proofread, and edit emails, reports, presentations, and other documents for the MD.

  • Organize and maintain files, both physical and digital, ensuring documents are easily accessible.

Meeting and Event Coordination:

  • Schedule and organize meetings, ensuring the MD is well-prepared with necessary materials, agendas, and background information.

  • Take meeting minutes and track follow-up actions to ensure timely completion of tasks.

  • Coordinate internal and external events, including business travel, conferences, and company meetings.

  • Organize and manage virtual and in-person events, presentations, and client meetings.

Project Management Support:

  • Assist the MD with project management tasks, including tracking progress, following up on deliverables, and providing status updates.

Communication Liaison:

  • Act as the primary point of contact between the MD and key internal/external stakeholders, including employees, clients, suppliers, and board members.

  • Communicate effectively on behalf of the MD, ensuring clarity and professionalism in all interactions.

Travel and Logistics Coordination:

  • Manage the MD’s travel arrangements, including flights, accommodations, transportation, and itineraries.

  • Prepare detailed travel itineraries and ensure all travel documents are in order.

  • Organize and coordinate logistics for both domestic and international travel.

Time Management and Prioritization:

  • Ensure the MD’s schedule is optimized and efficiently managed, minimizing conflicts and ensuring timely follow-ups.

  • Prioritize tasks and manage the MD’s time effectively, ensuring important matters receive the attention they need

Apply to join the Pristine Water Team