Executive Assistant to the Managing Director
Job location: New Delhi
Job Overview:
We are seeking a highly organized, professional, and proactive Executive Assistant to support the Managing Director (MD) in daily operations, strategic initiatives, and administrative tasks.
Key Responsibilities:
Administrative Support:
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Provide high-level administrative support to the Managing Director, including managing calendars, scheduling meetings, and organizing travel arrangements.
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Screen and prioritize incoming communications (emails, calls, etc.) and respond on behalf of the MD as needed.
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Draft, proofread, and edit emails, reports, presentations, and other documents for the MD.
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Organize and maintain files, both physical and digital, ensuring documents are easily accessible.
Meeting and Event Coordination:
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Schedule and organize meetings, ensuring the MD is well-prepared with necessary materials, agendas, and background information.
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Take meeting minutes and track follow-up actions to ensure timely completion of tasks.
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Coordinate internal and external events, including business travel, conferences, and company meetings.
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Organize and manage virtual and in-person events, presentations, and client meetings.
Project Management Support:
- Assist the MD with project management tasks, including tracking progress, following up on deliverables, and providing status updates.
Communication Liaison:
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Act as the primary point of contact between the MD and key internal/external stakeholders, including employees, clients, suppliers, and board members.
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Communicate effectively on behalf of the MD, ensuring clarity and professionalism in all interactions.
Travel and Logistics Coordination:
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Manage the MD’s travel arrangements, including flights, accommodations, transportation, and itineraries.
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Prepare detailed travel itineraries and ensure all travel documents are in order.
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Organize and coordinate logistics for both domestic and international travel.
Time Management and Prioritization:
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Ensure the MD’s schedule is optimized and efficiently managed, minimizing conflicts and ensuring timely follow-ups.
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Prioritize tasks and manage the MD’s time effectively, ensuring important matters receive the attention they need