Job Overview:

We are seeking a highly organized, professional, and proactive Executive Assistant to support the Managing Director (MD) in daily operations, strategic initiatives, and administrative tasks.

Key Responsibilities:

Administrative Support:

• Provide high-level administrative support to the Managing Director, including managing calendars, scheduling meetings, and organizing travel arrangements.

• Screen and prioritize incoming communications (emails, calls, etc.) and respond on behalf of the MD as needed.

• Draft, proofread, and edit emails, reports, presentations, and other documents for the MD.

• Organize and maintain files, both physical and digital, ensuring documents are easily accessible.

Meeting and Event Coordination:

• Schedule and organize meetings, ensuring the MD is well-prepared with necessary materials, agendas, and background information.

• Take meeting minutes and track follow-up actions to ensure timely completion of tasks.

• Coordinate internal and external events, including business travel, conferences, and company meetings.

• Organize and manage virtual and in-person events, presentations, and client meetings.

Project Management Support:

• Assist the MD with project management tasks, including tracking progress, following up on deliverables, and providing status updates.

Communication Liaison:

• Act as the primary point of contact between the MD and key internal/external stakeholders, including employees, clients, suppliers, and board members.

• Communicate effectively on behalf of the MD, ensuring clarity and professionalism in all interactions.

Travel and Logistics Coordination:

• Manage the MD’s travel arrangements, including flights, accommodations, transportation, and itineraries.

• Prepare detailed travel itineraries and ensure all travel documents are in order.

• Organize and coordinate logistics for both domestic and international travel.

Time Management and Prioritization:

• Ensure the MD’s schedule is optimized and efficiently managed, minimizing conflicts and ensuring timely follow-ups.

• Prioritize tasks and manage the MD’s time effectively, ensuring important matters receive the attention they need

This position has been closed and we are no longer accepting applications. Thank you for your interest.